Bylaws of the Connecticut Self Storage Association
Revised: October 17, 2009
Adopted: May 25, 2010
ARTICLE I Name and Purpose
The name of the corporation shall be the Connecticut Self Storage Association, also known as CTSSA and referred to hereafter as “CTSSA” or “Association.” CTSSA is incorporated under the laws of the state of Connecticut and was established for the purposes of
- To provide leadership and open lines of communication on issues that affects the self storage industry.
- To define and assert standards of excellence in the self storage industry in the State of Connecticut.
- To provide opportunities for members to increase their knowledge of the self storage industry through research, discussion and exchange of information.
- To do any and all things that are appropriate to further these purposes.
ARTICLE II Membership
Section 1. Classes of Members
There shall be two classes of membership: facility and vendor. Except as otherwise provided in these bylaws, eligible persons shall be admitted to membership immediately upon application and payment of required dues and fees.
Section 2. Persons Eligible for Facility Membership
Facility membership may be conferred upon applicants under such terms as the Board of Directors shall determine from time to time. Facility members shall be entitled to all the rights and responsibilities of membership, including the right to vote and to hold office.
Section 3. Persons Eligible for Vendor Membership
Vendor membership may be conferred upon applicants under such terms as the Board of Directors shall determine from time to time. Vendor members may not vote or hold office.
Section 4. Membership Sanctions
The Board of Directors shall promulgate procedures for the removal of persons from membership. Sanctions may include reprimand, censure, suspension or revocation of membership. Membership shall be terminated for nonpayment of dues.
Section 5. Resignation
A member may resign by filing written notice with the Association, but such resignation shall not relieve the member of the obligation to pay any dues or other charges theretofore accrued and unpaid.
ARTICLE III Board of Directors
Section 1. Composition
The Board of Directors shall consist of no less than eight and no more than eleven elected members and shall include the positions of President, Vice President, Treasurer, Secretary, and Immediate Past President and the remaining positions shall be Directors.
Section 2. Authority and Responsibility
The Board of Directors shall define the policies and shall have full administrative direction. The Board may delegate such powers as it deems desirable to any officer, member, committee, staff or contractor.
Section 3. Meetings
The Board of Directors shall meet formally at such times and places as may be determined by action of the Board, by call of the President, or by written request of three members of the Board. Notice of the time and place of all formal meetings of the Board of Directors shall be provided to each director by the Secretary or Executive Director not less than five days prior to the said meeting.
Section 4. Quorum
A majority of members of the Board of Directors shall constitute a quorum for the transaction of business at formal meetings.
Section 5. Compensation
Directors shall not receive any compensation for their services as such, but the Board may, by resolution, authorize reimbursement for expenses incurred in the performance of their duties. Such authorization may prescribe procedure for approval and payment of such expenses.
Section 6. Vacancies
The Board of Directors shall designate a qualified member of the Association to fill any vacancy on the Board until the next regular election.
ARTICLE IV Officers
Section 1. Officers
The officers of the Association shall be President, Vice President, Treasurer/Secretary (combined position) or Treasurer and Secretary (individual positions), and Immediate Past President, each to serve for a term of two years or until a successor is elected and installed in office.
Section 2. Duties of Officers
- The President shall preside at the annual meeting of the Association and act as chair of the Board of Directors. The President shall perform such other duties as usually pertain to the office of the President.
- Vice President. In the absence or incapacity of the President, the Vice President shall perform the duties of, and have the same authority as the President, and shall also perform such other duties as usually pertain to the office of Vice President.
- As Treasurer, this officer shall provide or oversee the provision of all financial matters for the Association, including but not limited to the billing and collection of membership dues, banking activities and reconciliations, investments, and accurate, timely financial reporting to the Board as required. The books and accounts shall at all times be open to the inspection of any member of the members and any auditors authorized under these Bylaws. The Treasurer shall serve as Chair of the Audit/Finance Committee. The Treasurer shall also perform such other duties as usually pertains to the position of Treasurer.
- The Secretary shall record and keep a permanent record of Board proceedings or provide oversight of these duties. The Secretary shall also perform such other duties as usually pertains to the position of Secretary.
- The Immediate Past President shall serve as the Nominating Committee Chair and perform such other duties as assigned by the Board of Directors.
- Additional Duties. All officers and shall perform such other duties as may be assigned to them by the Board of Directors.
ARTICLE V Nominations and Elections
Section 1. Nominating Committees
A Nominating Committee consisting of three members shall be chaired by the Immediate Past President with the remaining two members appointed by the President, with the approval of the Board of Directors. The Nominating Committee shall solicit recommendations of nominees for the offices to be filled at the annual election and shall investigate the qualifications of persons under consideration. The Nominating Committee shall announce its nominations for the offices of President, Vice President, Secretary-Treasurer, and members of the Board of Directors to the membership not less than thirty (30) days prior to the annual meeting.
Section 2. Additional Nominations
Additional nominations may be made by from the floor of Annual Meeting prior to the elections.
Section 3. Election
Election of officers and members of the Board of Directors shall take place at the annual meeting. The nominee for each office receiving the greatest number of votes, whether or not a majority of all votes cast, shall be declared the successful candidate. If more than one member be nominated for any office, written ballots shall be cast.
Section 4. Installation
Officers and directors shall be installed in office effective the first day of January.
ARTICLE VI Committees
Section 1. Standing Committees
The President shall appoint the following standing committees:
a) Nominating Committee
b) Audit/Finance Committee
c) Program Committee
d) Membership Committee
Section 2. Other Committees
The President shall appoint such other committees as he or she may deem advisable or as the Board of Directors shall from time to time direct.
Section 3. Committee Reports
The chair of each Committee shall file a written report with the Board of Directors as requested by the President or the Board of Directors.
ARTICLE VII Association Meetings
Section 1. Annual Meeting
The annual meeting of the Association shall be held once each fiscal year at a time and place to be determined by the Board of Directors, and due notice shall be provided to each member not less than 10 days prior to the date of the meeting.
Section 2. Other Meetings
Other meetings of the Association may be called by the President or the Board of Directors at their discretion, each member to be duly notified of the time and place.
Section 3. Quorum
At the annual meeting, and at other meetings, a simple majority of those members present shall constitute a quorum for the transaction of business.
ARTICLE VIII Fiscal
Section 1. Fiscal Year
The fiscal year of the Association shall be the calendar year, January 1-December 31.
Section 2. Dues
Dues for members of the Association shall be determined by the Board of Directors from time to time. If a person eligible for membership shall fail to pay such dues, membership shall be terminated for nonpayment of dues and the individual shall not be entitled to the privileges of the membership.
Section 3. Deposits and Investments
Funds of the Association shall be deposited in institutions designated by and invested as recommended by the Treasurer and approved by the Board of Directors.
Section 4. Budget
The Audit/Finance Committee shall, prior to the beginning of each fiscal year, prepare an annual budget which will be submitted to the Board of Directors for approval.
Section 5. Disbursements
The Board of Directors shall designate the persons authorized to sign checks and delineate such control system as the Board deems necessary.
ARTICLE IX Amendments and Ratification
Section 1. Amendments
The Articles of Incorporation and the Bylaws of the Association may be amended or repealed by the affirmative approval of two-thirds of the Board of Directors.
Upon approval by the Board, the amended bylaws must be ratified by a two-thirds vote of the Facility members present at any meeting of the CTSSA duly called and regularly held, provided notice of such proposed changes has been distributed to the members thirty days before such meeting.
Section 2. Effective Date
Revised bylaws shall be effective upon passage by the membership.
ARTICLE X Parliamentary Procedure
Governance of the Association shall be by procedures as defined in contemporary parliamentary procedures when not in conflict with the bylaws of the CTSSA.